By-Laws approved 11/25/2025
Plainview Old Bethpage Soccer Club • www.pobsc.com
Constitution
ARTICLE I – The name of this corporation is the Plainview-Old Bethpage Soccer Club,
Incorporated, hereinafter referred to as “The Club”.
ARTICLE II – The purpose of The Club will be to foster and promote youth soccer through
education and training in accordance with the laws of the U.S. Soccer Federation, the Federation
International Football Association, L.I. Junior Soccer League in Plainview-Old Bethpage, New
York as well as any additional leagues or associations the club deems necessary to be in
accordance with.
ARTICLE III – No Executive Board member shall seek any profit from association with The
Club.
ARTICLE IV – The Club shall be open for membership to any parent or guardian of children
currently registered, or any person 18 years or older, serving as coach, assistant coach, Division
Head, referee or prior member of The Club who agrees to uphold the purpose of The Club as set
forth herein.
ARTICLE V – The officers of The Club shall consist of (1) President, (2) Executive Vice
President, (3) Two (2) Intramural Vice Presidents one (1) for Boys and (1) for Girls, (4) Travel
Team Vice President, (5) Secretary, (6) Treasurer, and (7) Six (6) Trustees. These officers as
named, shall hereinafter be referred to as “The Executive Board”, there shall be an Executive
Committee composed of The Executive Board and all Division Heads.
ARTICLE VI – The business of The Club shall be conducted and managed by the Executive
Committee. “Business” is defined as any matters that may properly come before the Executive
Committee.
ARTICLE VII – This constitution may be amended only by members (in good standing) present
at a general meeting by 2/3 of the votes cast, with a quorum being present; provided that notice
had been given to the membership at least 14 days prior to a general meeting.
A. Notice to the membership shall be by mail, publication, e-mail, posting on the club’s
website or any other means reasonably anticipated to give such notice.
B. Quorum at the annual general meeting shall consist of 20 members in being present.
By-Laws
ARTICLE I – Executive Board
1) The following officers shall be elected in even numbered years:
a) Executive Vice President
b) Boys Intramural Vice President
c) Treasurer
d) (3) Trustees.
2) The following officers shall be elected in odd numbered years
a) President
b) Travel Vice President
c) Secretary
d) Girls Intramural Vice President
e) (3) Trustees
3) The officers shall be elected by the members for a term of 2 years at the annual General
Meeting, to be held in December, by a majority of votes cast.
4) Any member (in good standing) can be elected to the following positions on the Executive
Board: Secretary or Trustee.
5) Only members (in good standing) that have served on the Executive Board for at least two
years can be elected to the following positions:
a) President
b) Executive Vice President
6) Only Members (in good standing) that have served for at least two years on the executive
committee or one year on the executive board can be elected to the following positions:1
a) Boys Intramural Vice President
b) Girls Intramural Vice President
c) Travel Vice President
d) Treasurer
7) Vacancies shall be temporarily filled by a Trustee appointed by the President. The
temporarily vacant position shall be filled at the next general meeting by nominations from
the floor and an election to be conducted immediately thereafter. (for the remainder of the
term)
8) A quorum of the Executive Board shall consist of 7 members. A majority of the votes cast (a
quorum remaining present) shall be necessary for any action, except for removal of a
member of the Executive Board.
9) Meetings of the Executive Board may be held anywhere, at any time, within reason.
1 The only exception to this would be if there are no candidates who fit this criteria in which case the executive
board would open up nominations from the floor.
10) The Executive Board may not authorize any expenditures for The Club in excess of
$10,000 per item without approval of The Club membership, with the exception of
insurance, uniforms and equipment, LIJSL membership fees and dues.
11) The immediate Past President of The Club shall serve as advisor, with no voting privileges,
to the Executive Board immediately following the expiration of their term of office,
remaining as long as their successor remains in office as President.
12) Any member of the Executive Board may move for a closed executive session excluding
non-board members there from.
Article II – The Members and Officers of the Executive Board
1) The President shall be the executive officer of The Club; and
a) Shall preside over all of the meetings of The Club, the Executive Board, the Executive
Committee, and special meetings.
b) With the approval of the Executive Board shall appoint the members of the standing,
temporary and special committees, except the Travel Team Committee.
c) Shall be an ex-officio member of all committees except the Nominating Committee.
d) Shall have the responsibility for carrying out the management of the business of The Club
and shall see that all orders, rules and regulations of The Club are carried out.
e) Shall have the right to enter into contracts for the benefit and on behalf of The Club and
to make, settle or adjust claims by or against The Club, except as herein limited.
f) Shall have the power to authorize any expenditures for the benefit of The Club up to
$2,000 per season without the approval of the Executive Board.
g) Shall be an authorized Club signatory.
2) The Executive Vice President shall, during the absence or disability of the President have all
the powers and functions of the President and shall also:
a) Be an ex-officio member of all standing committees.
b) Be an authorized Club signatory.
c) The Executive Vice President shall assist the President in discharging their Lawful duties.
3) The Travel Vice President shall, during the absence or disability of both the President and
Executive Vice President, have all of the powers and functions of these officers.
a) Shall be the coordinator of the travelling teams.
b) Shall have the right, with the approval of the Executive Committee, to equalize rosters of
all travelling teams when there is no intramural division for that age group.
c) Shall be The Club registrar to the L. I. Junior Soccer League or any other league the club
partakes in.
d) May designate an assistant registrar from the Travel Committee or Executive Board as
needed.
e) Shall be the head of the Travel Committee with a vote on said Committee.
4) The Intramural Vice Presidents shall, during the absence or disability of the President,
Executive Vice President and Travel Vice President, have all of the powers and functions
of the President and Executive Vice President. In odd numbered years the Boys Intramural
Vice President shall assume the duties and in even numbered years the Girls Intramural
Vice President shall assume the duties.
a) The Intramural Vice Presidents shall be the coordinator of the intramural divisions.
b) The Intramural Vice Presidents shall secure Division Heads for their respective divisions
c) Along with the Division Heads, shall secure coaches for all of the teams.
d) Responsible for securing ratings for each player by the end of the season for all divisions
U7 and higher.
e) Shall oversee all intramural drafts or make sure another executive board member is in
attendance in his/her absence.
f) Shall attend at least two (2) sessions per division per season.
5) The Secretary shall attend to all correspondence to and from The Club.
a) Shall notify the appropriate members of all general and board meetings.
b) Shall maintain reports and agendas of all meetings and take minutes of all meetings.
c) Shall keep a list of members.
d) Shall be responsible for club-wide communications when needed.
6) Treasurer shall be in charge of all money.
a) Shall pay all bills.
b) Shall keep proper records of all monies received and disbursed,
c) Shall prepare and submit all government forms and inquiries.
d) Is an authorized Club signatory.
e) Shall present a financial summary at the December general meeting
f) Shall receive all funds and deposit same into Club account, i.e., registration fees, etc.
g) Shall, with the President and equipment trustee be responsible for ordering all equipment.
h) Shall handle and administer The Club’s insurance and claims arising thereunder.
i) Shall help register all intramural players with the EVP/IM VP’s for season’s competition
and maintain records on all player.
7) Trustees (six) are to be assigned to specific duties by the President and each shall be assigned
to head a specific committee.
a) At the discretion of the President, he/she shall assume the responsibilities of any officer
in his/her absence.
b) Any role/responsibility the board deems necessary to conduct its business.
The Executive Board shall initiate an action for cause for removal of an elected official by a
majority vote at a meeting of the Executive Board, An individual, upon a vote of removal by the
Executive Board, shall be notified in writing at least 5 days prior to the next Executive Board
meeting. The Executive Board shall vote to remove or not to remove any elected member. After
presentation of cause by the elected board, the individual being voted upon shall have an
opportunity to present any pertinent information to the Executive Board. A 2/3’s majority vote of
the Executive Board shall be needed for the removal of an elected official of The Club, should
the individual in question resign after a vote of the Executive Board but prior to the meeting of
the Executive Board, the matter shall be discontinued. The President shall have a vote even
though he/she chairs the meeting.
ARTICLE III – The Executive Committee:
1) This Committee shall manage The Club, primarily dealing with selection of coaches and
assistant coaches; management of teams and divisions (the business of The Club with The
Club’s internal operation).
2) The Executive Committee shall consist of the elected Executive Board, division heads and
the immediate past-President (no voting privileges). Each Executive Board member will have
2 votes and each division head will have 1 vote. A division head of 2 divisions will have 2
votes. No member of the Executive Committee shall have more than 2 votes.
3) Each member of the Executive Committee must be a member of The Club.
4) The division heads shall be selected by the Executive Board prior to the appointment of the
coaches and teams for the respective season. In the absence of a division head the Intramural
Vice President, for that division, will assume the responsibilities of that division until the
appointment and approval of a successor.
5) Any division head may be removed from office by the Executive Board for cause, pursuant
to the rules in Article II H. However, only a majority vote of the Executive Board will be
required for removal.
6) An Executive Committee meeting may be held anywhere, at any time within reason,
including the privilege of the Executive session.
7) A quorum of the Executive Committee shall consist of 50% of the elected members and
Division Heads.
ARTICLE IV – Committee Structure:
1) Standing Committee: An Executive Board member must sit on each committee. Membership
on each committee is open to the general membership.
2) Travel Committee: Shall make recommendations regarding the selection of teams, coaches
and assistant coaches within the Travel Division to the Executive Board and shall consist of
the Travel Vice President, President, Executive Vice President, two (2) board members. and
division heads for the travel divisions/leagues as requested by the Travel Vice President.
3) Tournament Committee: Shall be organized when needed at the discretion of the President.
4) Additional standing committees may be created if deemed necessary by the Executive Board.
5) Special committees shall be appointed when necessary as required by the President.
ARTICLE V – Membership:
1) Members shall be defined as parents or guardians of children currently registered, or any
persons 18 years or older serving as coach, assistant coach, Division Head, referee or prior
member (in good standing) of The Club.
2) The Executive Board shall have the power to suspend or remove any member or coach who
willfully refused or neglected to fulfill any of the rules, regulations and/or obligations of a
member; or violated any of the provisions of the Constitution, By-Laws, Rules or
Regulations; or has committed any act which is inconsistent with the principles and standards
of good sportsmanship and fair play or has committed any act(s) that is found to be
detrimental to the best interest of the Club or to any purpose for which the Club has been
formed whether such act occurs during the course of a game; at the soccer fields; during the
course of any other intramural sport or travel sport; or at any other time. In addition to
suspension or removal as aforesaid, penalties may include termination of membership,
probation or any other penalty deemed reasonable by the Executive Board.
3) The Executive Board shall, by majority vote, issue a determination. The Board shall
advise the person charged in writing of the penalty.
4) Decisions may be appealed by notice to the Executive Board within three (3) days of
issuance and will be heard by a quorum of the Executive Board within seven (7) days of
the receipt of any such appeal. Any disciplinary decision will stand during the appeal
process and outcome of the appeal will be decided by a majority of the quorum.
5) The Executive Board may reinstate a member who has previously been suspended from The
Club, also with a majority vote of those members present, provided a quorum is present.
ARTICLE VI – Meetings:
1) There shall be an annual general meeting each year in December. The date of this meeting
will be determined by the Executive Board and notice of same shall be given to the members
at least 7 days in advance. This is to begin in December 2026 to re-align with the new start
date of Executive Board member terms
2) There shall be a minimum of 1 additional general meetings per year. The membership shall
be given notice of the meeting at least 2 days prior.
3) Special general meetings may be called by the President or upon request of a majority of the
Executive Board, Executive Committee, or by petition of 10% of members in good
standing, the denominator of which to be determined by the total number of players
registered across all programs in aggregate. Should the petition be made during the
summer, the denominator shall be the total number of players registered across all programs
in aggregate for the spring season immediately prior. The President, when so directed, shall
schedule said meeting between the 7th and 14th day following receipt of said request,
and/or petition. The membership shall be given notice 2 days prior to the meeting, any
request or petition must set forth the specifics for such a meeting.
4) 10 members shall constitute a quorum for a general meeting, A majority of members voting,
a quorum being present, shall be necessary for passage of motions, If a quorum is not present
the motion will be tabled to the next general meeting. If there is again no quorum a vote will
be taken and if passed the motion will be properly incorporated.
5) Meetings of the Executive Committee shall be open to all members of The Club, except
where the privilege of Executive session has been involved.
ARTICLE VII – Elections:
1) The officers of The Club shall be elected by written or electronic ballot at the annual
general meeting in December. Those elected shall assume office on January 1st.
2) Nominations of candidates will be made by the general membership at the October meeting
for election in December.
In the event nominations have been made for all offices to be filled, nominations shall be
closed at the October meeting. In the event no nomination has been made for a particular
office, then nominations may be taken from the floor at the December meeting for that
office.
3) The Club officers shall serve a 2 year term, commencing January 1st.
4) With the shift in term start dates from July 1st to January 1st in the Bylaw amendments proposed
and approved in November 2025, all current Executive Board terms shall be extended 6 months,
to December 31, 2026 or December 31, 2027 as applicable to align with new election dates.
Once all Executive Board member’s terms have re-aligned to the January 1st commencement, this
bullet may be deleted.
ARTICLE VIII – Parliamentary Authority:
1) Roberts Rules of Order shall be the authority for all matters of procedure not specifically
covered by the Constitution, By-Laws and/or Rules and Regulations of The Club,
2) The order of business should be (1) minutes; (2) communications; (3) reports from officers
and standing committees; (4) reports from special committees; (5) old business; (6) new
business; (7) good and welfare; (8) adjournment.
3) The President may appoint a Parliamentarian, who shall be a voting member of the Executive
Board.
ARTICLE IX – Prizes:
All prizes awarded by The Club shall be restricted to paper certificates, cloth badges, medals,
plastic, wood or metal trophies for participation on Club teams, Trophies shall not be awarded
without the written permission of the Executive Committee. The coach shall be both responsible
and answerable for the enforcement of this By-Law.
ARTICLE X – Use of Name:
The name Plainview-Old Bethpage Soccer Club, Incorporated and/or its logo and/or uniform
shall not be used by any persons, group, organization without the written consent of The Club,
The Club mailing list, list of members, list of registrants, shall not be used by an individual other
than for Club business, These lists may not be sold or given to any person for private use.
ARTICLE XI – Assets:
In the event this Club disbands, all assets should be distributed to, and become property of, the
POB Public Library which is a public entity under POB governmental Jurisdiction and which is
an organization exempt pursuant to Section 501(C)(3) of the Internal Revenue Code, or to the
local government for public purpose, or would be distributed by a court to another organization
to be used in such a manner as in their judgment will best accomplish the general purpose for
which the POB Soccer Club is organized.
ARTICLE XII – Amendments:
1) The By-Laws may be amended by a 2/3 vote of the members (in good standing) present at
any general meeting, providing a quorum is present, and notice of the amendment was either
presented to the general membership at the previous general meeting, or notice of the
proposed amendment was sent to each Club member or was posted on the club web site or
otherwise, at least 2 days prior to the meeting at which the amendment is to be voted upon.
2) Proposals for amendments to the Constitution, By-Laws and/or Rules and Regulations may
be presented at a general meeting or submitted by mail to The Club’s legal mailing address
(see cover), and addressed to the Executive Board.
ARTICLE XIII – Rules and Regulations:
1) The Rules and Regulations as promulgated by The Club and the international laws of the
game according to the world body (F.I.F.A.) shall govern all members of The Club, all
children and all parents and/or guardians in all instances to which they are not inconsistent
with the Constitution, By-Laws, Rules and Regulations of The Club,
2) Amendments to the Rules and Regulations shall be made under the same procedure as
provided for in amendments to the By-Laws as stated herein, but may be passed by a
majority vote of the members (in good standing) at a general meeting.
ARTICLE XIV – Club Policies, Procedures and Guidelines:
1) The Club’s official policies, procedures and guidelines regarding various areas such as
Intramural Guidelines, Travel Team Formation, Commitment Rules, Club Rules, Code of
Conduct and others as needed, will be posted to the website under such named section
2) These documents can be edited or removed by a majority vote of the Executive Board,
with a quorum present
3) New documents can be added to this section by proposal and approval by majority vote
of the Executive Board, with a quorum present